Email signatures are generally used to display the sender’s name and contact information at the end of an email. We can use website links or even images in the signature for providing the identity of an email owner. It is much easier if this content is automatically added to the end of every email instead of manually adding it for each email. We can create an email signature in both webmail and email clients.

Below are the instructions on how to add your own custom email signature in different email clients and webmail.

Roundcube

1. Login to webmail and click on RoundCube
2. Click on “Settings” at the top right side of the page.
3. On the Settings page, click on the “Identities” Tab at the left side.
4. Double click on the email address that you want to create a signature for.
5. Add your signature and click Save.

To include images in your email signature :

1. Login to RoundCube >> Settings >> Identities
2. Click on the desired identity in the left hand panel.
3. Click the HTML Signature check-box under the ‘Signature’ tab. This will cause the Signature field to allow special formatting.
4. Now Click on the HTML icon which is for editing the HTML source code.
5. In the pop-up HTML Source Editor window, enter in the following code replacing this image path with your own: <p><img src=”http://domain.com/imagefilename.jpg” alt=”” width=”125″ height=”85″ /></p>
6. Click on Update to be dropped back to the signature editing page.
7. Then click on Save to save the signature.
8. Now once this has been done you’ll want to click on Settings up at the top-right.
9. From the left-hand menu click on Composing Messages.
10. Then on the Compose HTML messages drop-down menu, select Always, and then click on Save.
11. Now when you go to compose a new email, you should see your image automatically appended to your signature at the bottom.

SquirrelMail

1. Login to SquirrelMail.
2. Click on Options at the top of the screen.
3. Click on “Personal Information.”
4. On the next screen, you will be able to insert your signature.
5. Click on Submit
6. Use this signature when composing a new email.

Horde

1. Login to Horde
2. On the icon bar at the top of any mail page, click on the options icon.
3. In the Your Information column, click Personal Information.
4. On the Personal Information page, click Edit Your Identities.
5. Select the Default identity from the Your Identities pop-up menu, type your signature text, and click the Create button.
6. Confirmation that the change you have made to your default identity will appear at the top of your window stating “adding a signature file.”

Thunderbird

1. Open Thunderbird
2. Goto Tools and select Account Settings from the program’s menu
3. Click on your account’s email address on the top left if not already.
4. To configure a plain-text signature, enter the text you want to append in the Signature text field.
5. To use HTML formatting in your signature, check to use HTML and format the Signature text with the desired HTML mark-up.
6. Alternatively, you can upload an image or a file that contains your signature. Check ‘Attach the signature from a file’ (text, HTML, or image) To the right, click Choose, browse your hard drive for your signature file and attach it by pressing Open. Click OK in the Account Settings panel to save your changes.

Outlook

1. Open Outlook Express
2. Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures.
3. On the E-mail Signature tab, click New.
4. Type a name for the signature, and then click OK.
5. In the Edit signature box, type the text that you want to include in the signature.
6. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.
7. To add elements besides text, click where you want the element to appear, and then do any of the following:
8. To add an electronic business card, hyperlink or an image
9. To finish creating the signature, click OK.

To insert a signature automatically:

1. On the Message tab, in the Include group, click Signature, and then click Signatures.
2. Under Choose default signature, in the E-mail account list, click an email account with which you want to associate the signature.
3. In the New messages list, select the signature that you want to include.
4. If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).

To Insert a signature manually

1. In a new message, on the Message tab, in the Include group, click Signature, and then click the signature that you want.
2. To remove a signature from an open message, select the signature in the message body, and then press Delete.

Windows Live Mail

1. Open Windows Live Mail on your computer.
2. Click on the blue file icon at the top left corner of the application to open a new drop-down menu. Then select “Options” then “Mail” from the new menu.
3. When the Options box opens, click on the Signature tab at the far right.
4. On the Signature Settings screen, click New to create a new signature.
5. Either you can select the radio button ‘Text’ and provide your signature in the corresponding area
6. Or select the “File” radio button and then the Browse button to navigate to where you saved your Email Signature file.
7. If you would like to append your signature on all email messages you create, please tick the box at the top “Add a signature to all outgoing messages”.
8. If you would like to append your signature to all replies and forwards un-tick the box “Don’t add signatures to Replies and Forwards”.
9. Click on Apply and then OKIf you would like to only add your signature on some emails, do not tick any checkboxes. Then when you create an email message, you can add your signature by pressing the “Signature” button in the toolbar and selecting the appropriate signature.

Mac Mail

1. Select Outlook >> Preferences from the menu.
2. Open the Signatures category.
3. Click + symbol under the list of signatures.
4. Type the desired text of your signature under Signature to create a new signature.
5. If you want to include a link to a web site, you can enter just the main part of the URL, rather than the entire URL. For example, domain.com rather than http://www.domain.com or www.domain.com. Mail will turn it into a live link.
6. If you would like to add an image or vCard file to your signature, drag the image or vCard file to the Signatures window.
7. Put a check mark next to “Always match my default message font” if you want your signature to match the default font in your messages.
8. If you want to select a different font for your signature text, highlight the text, and then select ‘Show Fonts’ from the Format menu.
9. Save the signature then close the Mail program. This is important, Mail must be closed now so we can edit the email signature we just created.

To give a signature name:

1. Click Untitled is the signature list.
2. If the signature name does not turn editable, click again; make sure you do click the name Untitled, not next to it.
3. Type the desired new name for the signature.
4. Hit Enter

To make your new signature as the default inserted in new messages:

1. Click Default Signatures
2. Make sure your new signature is selected under Default signature for all the desired accounts.
3. Click OK

If you require help, contact SupportPRO Server Admin