15

Last year, RunCloud introduced a powerful new feature to their dashboard—Workspaces. This feature is designed to help users better organize and manage their servers, applications, and resources, making it an essential tool for those handling multiple projects and collaborating with your team.

So, what exactly are Workspaces, what has changed and why should you care?

At its core, Workspaces provides a smart way to separate and manage different environments or servers under one account.  This is particularly beneficial for teams, agencies, or anyone who juggles multiple clients or their own projects. Instead of having everything lumped together, you can now streamline and structure your workflow more effectively.

As a business owner, you can keep your own servers that don’t require sharing in your ‘personal space’ while transferring your client servers to a newly created workspace. Within that workspace, you can set up ‘Teams’ to collaborate with your clients and assign team members or ‘workspace seats’ as needed. Note: You can only create one workspace.

Until now, you didn’t have the option to share backups or DNS management privileges with your teammates. With the introduction of workspaces, this has been sorted. You can also share the Atomic deployment management and WordPress canvases with your team. 

With the Workspace roles feature, you can assign Super Admin, System Admin or Developer permissions to your Team members. You can also create custom roles as per your requirement and grant only the minimum permissions to your colleagues. 

Keep in mind that RunCloud is phasing out its API v2 and has already introduced API v3. To use the RunCloud developer API from now on, you will need to keep the server in your workspace and generate API tokens

As a team member, workspaces in RunCloud offer several benefits that can make managing multiple projects or clients more efficient and streamlined:

Seamless Switching: You can easily switch between different workspaces, allowing you to quickly move between projects or clients without any hassle. This is especially helpful when you’re managing multiple environments or working on various tasks for different teams.

Focused Collaboration: Workspaces allow you to focus on specific projects or clients by isolating resources. This makes collaboration within a team more organized and efficient, as you only see what’s relevant to your current task.

Role-Based Permissions: With workspaces, administrators can assign roles to team members, controlling access to specific resources and actions. As a team member, you can be assigned just the right level of access based on your responsibilities, ensuring you can work without distractions or restrictions.

Support tickets: Team members can now submit support tickets to RunCloud for servers shared with them. To do so, they must be assigned the Super Admin or System Admin role or a custom role that includes the necessary permissions.

How to create the workspace:

It’s easy to create your workspace. You can see the option to create the workspace on the top left corner of your dashboard.

You can switch to your workspace to see the following new features.

To transfer resources, you can use the new feature ‘manage resources’ within the RunCloud account settings. 

Limitations:

To create the workspace, you’ll need a subscription to RunCloud’s Business or Enterprise plan. The number of team members or workspace seats you can add depends on your RunCloud plan, with extra seats available for an additional fee.

As RunCloud transitions away from API v2, managing servers within your personal space using the RunCloud development API will no longer be supported.

Why Workspaces Matter

Whether you’re a freelancer managing several clients or part of a larger team handling various projects, Workspaces offers a structured, efficient way to organize your infrastructure and workflows. By using Workspaces, you can stay focused on the task at hand, without the stress of mixing different projects.